Changing The Registered Office

Changing the registered office of a company in India involves several steps to ensure compliance with regulatory requirements and proper update of company records. Here’s a step-by-step guide to changing the registered office:

Determine the Type of Change

• Types of Changes:

• Within the Same City: Changing the registered office within the same city or town.

• From One City to Another: Changing the registered office from one city to another within the same state.

• Across States: Changing the registered office from one state to another.

Prepare Required Documents

• For All Changes:

• Board Resolution: A resolution passed by the board of directors approving the change of registered office.

• New Address Proof: Utility bill, rent agreement, or property documents of the new registered office address.

• Updated PAN and GST Details: If applicable, update PAN and GST records with the new address.

File Forms with MCA

• Change Within the Same City:

• File Form MGT-14: For passing the board resolution.

• File Form INC-22: To notify the MCA of the new address.

• Change from One City to Another within the Same State:

• File Form MGT-14: For passing the board resolution.

• File Form INC-22: To notify the MCA of the new address.

• No need for special permission from regional director if the new address is within the same state.

• Change from One State to Another:

• File Form MGT-14: For passing the board resolution.

• File Form INC-22: To notify the MCA of the new address.

• File Form INC-28: To obtain approval from the Regional Director.

• Obtain No Objection Certificate (NOC): From the current state’s registrar and file it along with the application.

Update Company Records

• Update Statutory Registers: Update the company’s statutory registers and records with the new address.

• Inform Stakeholders: Notify stakeholders, including banks, vendors, and clients, about the change in registered office.

Compliance

• Update Certificates: Ensure that all company certificates, such as the certificate of incorporation, reflect the new address.

• Legal Notices: Ensure that all legal and official correspondence is updated with the new address.

Intimation to Authorities

• Registrar of Companies: After completing the form filing and obtaining approvals, ensure that the new address is updated in the records maintained by the Registrar of Companies (ROC).

• Other Authorities: Update the registered office address with other regulatory authorities if applicable, such as GST and PAN.

Receive Confirmation

• Acknowledgment: Once the forms are processed and approved by the MCA, you will receive an acknowledgment and confirmation of the change.

• Updated Documents: Ensure that the updated address is reflected in the company’s records and official documents.

Documents Required for Change of Registered Office:

1. Board Resolution: Approving the change of address.

2. New Address Proof: Utility bill, rent agreement, or property documents.

3. Form MGT-14: For passing the resolution.

4. Form INC-22: To notify the MCA of the new address.

5. Form INC-28: (If applicable) For approval from the Regional Director.

6. No Objection Certificate (NOC): (If applicable) From the current registrar.

Protax Advisors view:

Changing a company’s registered office is a significant administrative process that ensures the company's official address is current and accurate. It’s important to follow the prescribed steps meticulously to avoid any legal complications. The process is streamlined through the MCA portal, but attention to detail and timely compliance are crucial. For inter-state changes, additional approvals may be required, making it beneficial to consult with Protax Advisors’s expert to ensure all regulatory requirements are met efficiently.