Changing GST

Changing GST (Goods and Services Tax) details in India involves updating the GST records to reflect accurate information about the business. The GST details can include changes in the business name, address, bank account details, and other essential information. Here’s a step-by-step guide to changing GST details:

Determine the Type of Change

• Types of Changes:

• Change in Business Name

• Change in Registered Office Address

• Change in Bank Account Details

• Change in Business Structure: Such as addition or removal of partners or directors.

• Change in Contact Details: Such as phone number or email address.

• Change in Other Details: Any other relevant business details.

Prepare Required Documents

• For Business Name Change:

• Board Resolution: If applicable, approving the change.

• Proof of Name Change: Such as a certificate of change from the Registrar of Companies (RoC) or any relevant authority.

• For Change in Registered Office Address:

• Proof of New Address: Utility bill, rental agreement, or property documents showing the new address.

• Updated Address Proof: Proof of address of the business owner or authorized person.

• For Change in Bank Account Details:

• Proof of New Bank Account: Bank statement or a letter from the bank confirming the new account details.

• Cancelled Cheque: From the new bank account.

• For Other Changes:

• Supporting Documents: Relevant documents that support the change, such as partnership deeds, certificates of incorporation, etc.

Access the GST Portal

• Visit the GST Portal: Go to the GST Portal.

• Log In: Use your GST credentials to log in to the GST account.

Make the Changes Online

• Navigate to the GST Application:

• Go to “Services”: Select "Services" from the menu.

• Select “Registration”: Choose "Registration" and then "Amendment of Registration" from the dropdown menu.

• Select the Type of Amendment:

• Choose the Type of Change: Select the type of change you want to make (e.g., change in business name, address, bank account).

• Fill in the Details:

• Update Details: Enter the new details in the respective sections of the form.

• Upload Documents: Upload the required documents supporting the change.

• Submit the Application:

• Review and Submit: Review the updated details and submit the application.

Verification and Acknowledgment

• GST Portal Processing: The GST portal will process the amendment request.

• Acknowledgment: You will receive an acknowledgment receipt upon successful submission of the application.

Processing by Authorities

• Verification: The GST authorities will review and verify the submitted details and documents.

• Processing Time: Typically takes around 15-30 days for the amendment to be processed.

Receive Updated GST Certificate

• Updated GST Certificate: Once processed, you will receive an updated GST certificate reflecting the new details.

• Download the Updated Certificate: You can download the updated GST certificate from the GST portal.

Update Records

• Inform Stakeholders: Notify stakeholders, such as clients, suppliers, and financial institutions, of the updated GST details.

• Update Books and Records: Ensure all internal records and systems reflect the updated GST details.

Documents Required for GST Detail Changes:

1. Proof of Address: For address changes (e.g., utility bill, rental agreement).

2. Proof of Bank Account: For bank account changes (e.g., bank statement, cancelled cheque).

3. Supporting Documents: For name changes or other details (e.g., partnership deeds, certificates of incorporation).

4. Board Resolution: For changes related to business structure.

5. Form Details: Information filled in the amendment form on the GST portal.

Protax Advisors view:

Updating GST details is essential for maintaining accurate and compliant tax records. The GST portal provides a convenient way to make changes, but it's important to ensure that all necessary documents are correctly submitted to avoid delays. Timely updates prevent issues with GST filings and tax compliance. Consulting with a tax advisor or GST consultant can be beneficial to navigate any complexities and ensure that all regulatory requirements are met efficiently. Keeping GST details current is crucial for smooth business operations and adherence to tax regulations.

Changing the registered office of a company in India involves several steps to ensure compliance with regulatory requirements and proper update of company records. Here’s a step-by-step guide to changing the registered office:

Determine the Type of Change

• Types of Changes:

• Within the Same City: Changing the registered office within the same city or town.

• From One City to Another: Changing the registered office from one city to another within the same state.

• Across States: Changing the registered office from one state to another.

 Prepare Required Documents

• For All Changes:

• Board Resolution: A resolution passed by the board of directors approving the change of registered office.

• New Address Proof: Utility bill, rent agreement, or property documents of the new registered office address.

• Updated PAN and GST Details: If applicable, update PAN and GST records with the new address.

File Forms with MCA

• Change Within the Same City:

  • File Form MGT-14: For passing the board resolution.

  • File Form INC-22: To notify the MCA of the new address.

• Change from One City to Another within the Same State:

  • File Form MGT-14: For passing the board resolution.

  • File Form INC-22: To notify the MCA of the new address.

  • No need for special permission from regional director if the new address is within the same state.

• Change from One State to Another:

  • File Form MGT-14: For passing the board resolution.

  • File Form INC-22: To notify the MCA of the new address.

  • File Form INC-28: To obtain approval from the Regional Director.

• Obtain No Objection Certificate (NOC): From the current state’s registrar and file it along with the application.

Update Company Records

• Update Statutory Registers: Update the company’s statutory registers and records with the new address.

• Inform Stakeholders: Notify stakeholders, including banks, vendors, and clients, about the change in registered office.

Compliance

• Update Certificates: Ensure that all company certificates, such as the certificate of incorporation, reflect the new address.

• Legal Notices: Ensure that all legal and official correspondence is updated with the new address.

Intimation to Authorities

• Registrar of Companies: After completing the form filing and obtaining approvals, ensure that the new address is updated in the records maintained by the Registrar of Companies (ROC).

• Other Authorities: Update the registered office address with other regulatory authorities if applicable, such as GST and PAN.

Receive Confirmation

• Acknowledgment: Once the forms are processed and approved by the MCA, you will receive an acknowledgment and confirmation of the change.

• Updated Documents: Ensure that the updated address is reflected in the company’s records and official documents.

Documents Required for Change of Registered Office:

1. Board Resolution: Approving the change of address.

2. New Address Proof: Utility bill, rent agreement, or property documents.

3. Form MGT-14: For passing the resolution.

4. Form INC-22: To notify the MCA of the new address.

5. Form INC-28: (If applicable) For approval from the Regional Director.

6. No Objection Certificate (NOC): (If applicable) From the current registrar.

My Opinion:

Changing a company’s registered office is a significant administrative process that ensures the company's official address is current and accurate. It’s important to follow the prescribed steps meticulously to avoid any legal complications. The process is streamlined through the MCA portal, but attention to detail and timely compliance are crucial. For inter-state changes, additional approvals may be required, making it beneficial to consult with a legal or company secretary professional to ensure all regulatory requirements are met efficiently.